Purchasing

Our Mission

The Mission of the Purchasing Department is to procure quality goods and services necessary to support all departments within county government at the lowest possible cost. Our mission is to foster broad-based competition, and to administer the Purchasing Policy Ordinance as set forth by the Board of Commissioners with integrity and fairness to all.

Dawson County values the relationships we have with our vendors who provide goods and services daily. Without these relationships we would not be able to reach our goals. This page was designed to help vendors navigate the purchasing process. Vendors are encouraged to contact the Purchasing Department with any questions or comments regarding the purchasing process.

Bid Ordinance and Other Policies

The Dawson County Bid Ordinance requires sealed bids for all purchases of $25,000 or more. Purchases between $3,000.00 and $24,999.99 require three written quotes gathered by the department in need of the commodity/service. Departments are strongly encouraged to get telephone quotes for purchases of $2,999.99 or less but, it is not mandated.

Local Small Business Initiative Policy (LSBI) is a Dawson County program designed to promote opportunities to Local Small Businesses located in Dawson County. The policy may be found within the Supporting Documents section at the bottom of this page.

Purchasing Policy Ordinance

The Dawson County Board of Commissioners adopted an updated Purchasing Policy Ordinance on February 18, 2021. This document can be found within the Supporting Documents section at the bottom of this page.

Purchasing Card Program

The Dawson County Board of Commissioners adopted an updated Purchasing Card Program on January 17, 2019. This document can be found within the Supporting Documents section at the bottom of this page.

Advertising

All bid opportunities are advertised in the legal organ as required by law. Additionally, IFBs, RFQs and RFPs are typically posted on the the Chamber of Commerce and county Facebook and Twitter pages, when applicable. All sealed solicitations are posted on the Georgia Procurement Registry as per O.C.G.A. The Vendor Registry website is the official release site for Bids and RFPs and any addenda issued. All information should be confirmed with this site for veracity.

Vendor Registration

Vendors can register online to be added to the vendor list by enrolling in the Vendor Registry. In doing so, vendors are notified of potential bid opportunities based on commodity. This is not an automatic notification service, nor does it "pre-qualify" a vendor for any future work. The County does not have a pre-qualification policy or process. Interested vendors' experience, certifications/license and company stability will be reviewed during the examination of their submissions to each Bid/RFP/RFI during the evaluation period. Registration is not required but encouraged.

Vendor Registration

E-Verify

Dawson County complies with all E-Verify guidelines as required by federal and state law. The information provided below is intended for vendor/contractor use only. Other regulations address business licensing permitting and employment. The county's identification number is: 121884. Relative documents may be found under the Supporting Documents section at the bottom of the page.

Formal Non-Sealed Request for Quotes

From time to time, Dawson County will have the need to release formal non-sealed Request for Quotes. The active RFQs may be found under the Bids/RFPs tab on the main page of the Dawson County website.

To locate quote results, please go to the Bids & RFPs tab, click on the Expired tab at the top of the page and locate the project for which you are interested. Click on the name of the project and scroll to the bottom of the page. The tabulation sheet will be listed under Additions. Click on the tabulation sheet document to view results.